Employee Transport Management for Hazardous Industries

New Delhi : If your employees transport hazardous goods and products, your primary responsibility as a transport manager is to ensure their safety. This means going above and beyond regular safety checks like monitoring overspeeding or routes.

You need an employee transport management system that includes a thorough compliance check which adheres to various standards set by the audit team.

So how do you bring driving safety and compliance to your transport processes? Below we share some guidelines for you to follow.

Best Practices for Driving Safety and Compliance:

1. Driver Screening

Driver screening is an important part of the employee transport management process. It generally involves the following:

– Professionalism and experience of the driver

– Background checks to find any history of incidents, etc.

– Submitting the necessary documents

But if your company falls in the hazardous industry category, you must ensure many more compliances. For instance, you must ask the following questions:

– Is the driver authorized to carry dangerous materials?

– Do they have prior experience working in this industry?

– Do they need to complete a course to get a license?

2. Fleet Checking

Fleet maintenance checks are very important in the employee transport management process when you are a transport manager for a company in the hazardous industry niche. They help you avoid two situations:

– Your fleet vehicle breaking down mid commute

– A car getting into an accident

Ideally, these checks help you spot problems even before they arise and fix them.

That said, note that compliance checks may vary depending on the nature and age of your vehicle. For instance, a new car would require a compulsory compliance check. However, an older one would not need one based on the limits set by the industry body. This will also ensure driver safety, as unchecked vehicles are heavily at risk for accidents.

One way to do this is to have an expert team conduct vehicle checks periodically for all the vehicles in your fleet.

The other is outsourcing the fleet checking task to a company specializing in these services. Note if you take this route, you will be responsible for creating check reminders and requesting timely service from the company.

The good news is many employee transport management systems help with just that. They help you schedule checks and send notifications to the concerned people whenever a check is due.

3. Keeping Track of Compliance Policies

It is important to update compliance policies according to prevailing local laws. After all, not adhering to them puts your fleet drivers at risk of flouting regulations and facing penalties. Ask even the most efficient transport manager, and they will tell you keeping track of and updating these regularly is difficult.

The best practice here is to use an employee transport management system that handles all your compliance policies. In addition to updating policies, having an area to customize compliance policies is also useful. The good news is many employee transport management systems today have this functionality. This can help when local laws have a separate policy, even if your policy follows an international one.

4. Enabling Features To Ensure Safety

Modern employee transport management systems come with many features to enable safety for drivers. These features can be from the most basic such as a GPS sensor that transmits vehicle location to something more complex such as geofencing.

When drivers follow pre-established routes, the employee transport management system can track vehicles easily. In case of an anomaly, the system can raise an alarm to alert the driver to make changes.

For transporting hazardous goods, this can be crucial. For example, in case of a leak or accident, the employee transport management system can notify you if the vehicle is still for a long time. Now, you can contact the driver and decide on the appropriate action.

5. Get an Overview of All Your Processes

It helps to have a snapshot of all the activity in one place to stay on top of updates. For instance, you may have 20 drivers on different routes, and a dashboard can help monitor them at once. Not just that. Many employee transport management systems come with in-built analytics capabilities.

These help you extract trends and performance metrics of vehicles in your fleet. This means you can build tactics to improve your employee transport management processes quickly as well.

Prioritizing Driving Safety and Compliance

Companies dealing with hazardous goods have a huge responsibility to ensure the safety of their drivers. In addition, transport teams must check for compliance with local laws to ensure compliance with their operations.

Maintaining such information can be challenging without a comprehensive employee transport management solution.

So, why not try MoveInSync? The employee transport management software covers some of the widest regulatory requirements and a central audit team to take care of your processes.

Available 24*7, the command center team religiously monitors your vehicles, ensuring the safety of your hazardous goods and your drivers. Reach out to us to book a demo or learn more about MoveInSync’s employee transport management software.